Effective Date: March 1, 2024
Introduction
This AI Policy document outlines the principles and guidelines for the effective, ethical, secure, and responsible use of Artificial Intelligence (AI) technologies by Fay Rural Community Foundation. We recognize that we have simultaneous obligations to 1) use technology to maximize our impact and effectiveness toward our mission while 2) respecting the rights and dignity of all individuals.
Ethical Principles for AI Use
We commit to using AI fairly, transparently, and non-discriminatory. Our AI applications will prioritize the welfare and rights of individuals, ensuring that decisions are made considering their potential impacts on society.
Data Privacy and Protection
We will collect and use data responsibly, ensuring informed consent is obtained. Data will be stored securely, with access strictly controlled. We will comply with all relevant data protection laws and ensure that personal information is treated with the utmost confidentiality.
We will not upload personal, private, or sensitive data to train external AI models without express consent from affected parties.
AI System Transparency
We will be open about our use of AI systems. When AI is used in decision-making, we will provide clear explanations of the processes involved, ensuring that these decisions can be understood.
We will take the following steps in AI-produced content:
1. A human will review all text written with the help of AI before it is made public.
2. When this is not possible, it will clearly be labeled as “created by AI without review by a human.”
3. Any photorealistic image or video created primarily by AI is clearly labeled as such, and any person(s) in said images or videos have permitted such usage.
Accountability and Governance
Responsibility for AI governance lies with the Board of Directors and the Executive Director. This includes overseeing AI use and ensuring policy compliance.
AI System Security (If AI models are being developed internally)
Robust security measures will protect our AI systems from unauthorized access and data breaches. Regular security assessments will be conducted to identify and mitigate potential risks.
Compliance with Laws and Regulations
Our use of AI will comply with all applicable local and international laws.
Employee Training and Awareness
Employees will receive training to understand AI technologies, ethical considerations, and best practices in AI use. This will foster a culture of responsible AI use within the organization.
Monitoring and Evaluation
We will continuously monitor the performance of our AI systems, assessing their impact on our operations and the communities we serve. Regular evaluations will inform improvements and adjustments to our AI strategies.
Review and Update of Policy
This policy will be reviewed at least bi-annually or as needed to reflect new developments in AI technology and changes in regulatory requirements. The process for updates will be transparent and inclusive.
Contact and Reporting If you have inquiries or concerns about our AI use, please contact Susan Ferrin, Executive Director. We encourage open communication to ensure our organization’s responsible use of AI.